Governance Policies

Governance Policies

We are committed to operating in a fully transparent manner. In support of that committment we will publish all current NASSPDA policies for public review. The date that appears after a given policy item is the date that policy was adopted by the Board. Comments and/or questions should be directed to: info@nasspda.org

Current NASSPDA Policies

  1. Board Composition and Terms
    1. The Board consists of no fewer than 5 and no more than 11 members. Under normal circumstances, there will be an odd number of Board Members[6/1/08]
    2. Board terms will be for 2 years. [6/1/08]
    3. Annual elections will have staggered terms. No more than half the Board Members\' terms will expire in the same year. [6/2/08]
    4. Officers of the Board are elected by a simple majority vote of current Board Members. [6/1/08]
    5. Ad Hoc Term Limits for the Initial Board:
      • All Board Members stated that they understand their obligation to the community. [1/20/08]
      • The Board will strive to accomplish at least a skeletal structure for a constitution and by-laws, which will contain the following:
        • Rules of Membership [1/20/08]
        • Structure and Rules of the Board [1/20/08]
        • Process and Rules for the Election of Board Members [1/20/08]
        • Procedure to Amend those Rules [1/20/08]
      • If the Board fails after a two-year period to complete the tasks listed above, it will resign and hold new elections under the same rules that were applied to the initial election. [1/20/08]
  2. Voting Procedures of the Board
    1. All Board Members have one equal vote. [1/20/08]
    2. A deciding simple majority of 4 will be applied to most issues. [1/20/08] A super majority of 5 for specific pre-determined issues will be required. [1/20/08]
    3. The Board will use Yahoo group polling for all voting by the Board done via email. The results of such votes will be included in the minutes of the next meeting including any relevant discussion. Yahoo polls will not, as a regular matter, be used for voting on financial matters unless they are a matter of urgency and need to be decided before the next scheduled board meeting. Votes to spend more than the lesser of $100 or 25% of our liquid assets require approval by at least 5 Board members. [3/02/08]
    4. All polls shall be set up as open polls. The Board reserves the right to hold a closed vote. [4/27/08]
    5. The agenda for a scheduled Board meeting shall be posted at least 4 days prior to the date of the meeting. An item that does not appear on the posted agenda cannot receive a final vote at the associated meeting unless: [1/20/08]
      1. all Board members are in attendance [1/20/08] AND
      2. at least 5 Board members approve the new item. [1/20/08]
  3. Board Structure and Responsibilities
    1. Officers will include Chair, Vice Chair, Secretary and Treasurer [8/24/08]
    2. The Secretary shall maintain both paper copies and electronic back-up copies of organizational documents. [8/24/08]
    3. The Chair, Vice Chair, and Secretary shall have adminstrative authority on NASSPDA\'s website. [8/24/08]
    4. Membership Committee will be a standing committee chaired by a member of the Board. [11/16/08]
  4. Organizational Structure and Operations
    1. NASSPDA’s fiscal year shall be the calendar year.  [7/13/08]
    2. Email address policy for board members and chairs of standing committees: First initial and last name (flast@nasspda.org)  [4/27/08]
    3. Minutes from each Board meeting shall be displayed on the NASSPDA website showing bullet points for items discussed and decisions made with links to a more detailed version [4/27/08]