Minutes from the Board Meeting:   August 24, 2008

Meeting Location:   New York City plus conference call

Minutes prepared by:   Benjamin Soencksen

Approved by the board by email vote:   TBD

Attending

Guest Attending:

Absent:

Next Board Meeting:

  1. The following online polls were recorded:
    1. Draft membership policies as revised. Approved.
  2. The following items were approvedt:
    1. Articles of Incorporation of NASSPDA, a California Public Benefit Corporation, to be filed with the State of California.
    2. Expenditure of approximately $100 filing fees for the Articles of Incorporation.
    3. Proceed with next steps to applying for a Federal Tax ID number (EIN) and tax-exempt status.
    4. Open a checking account for NASSPDA with both co-chairs and the Secretary to be signers on the account.
    5. Barbara Zoloth to be NASSPDA Treasurer in addition to Co-Chair.
    6. Benjamin Soencksen to be NASSPDA Secretary.
    7. The draft of Board Governance policies submitted by the Governance Committee Aug 8, 2008, was discussed, revised, and partially approved as revised.
    8. Naming and organizing principles for website files were agreed to.
    9. The Secretary shall maintain both paper copies and electronic back-up copies of organizational documents.
    10. The Chair, Vice Chair, and Secretary shall have adminsitrative authority on NASSPDA's website.
    11. Membership:
      1. Application process for any membership shall not be part of the Membership Policies document, and shall be determined by the Membership Committee.
      2. The calendar year shall be used for NASSPDA’s fiscal and membership year.
      3. Membership renewal shall be issued as early as October of each year.
      4. Membership will not be pro-rated, no matter when the application was submitted, since the benefits that come with membership do not increase or decrease with time.
      5. Late fee in the amount of $5.00 per month (accumulative) shall be collected after January 31st, if membership has not been renewed.
    12. The Sacramento competition scheduled for January 18, 2008, is approved for NASSPDA sanction subject to satisfactory receipt by NASSPDA of all requested information.
  3. Reports and Discussions
    1. Items postponed for future discussion and action
      • Creation of permanent Membership Chair position
      • Sections of Board Governance policies pertaining to:
        • Board Sub-Committees (section 3)
        • Dismissal and resignation from the Board (section 4)
        • Filling Board vacancies (section 7)
        • Board meetings (section 9)