Policies

Last updated June 15, 2008

We are committed to operating in a fully transparent manner. In support of that committment we will publish all current NASSPDA policies for public review.

NASSPDA polices are evolving as the organization is forming itself. This page reflects all policies adopted to date and will be updated regularly.

The date that appears after a given policy item is the date that policy was adopted or amended by the Board. Comments and/or questions should be directed to: info@nasspda.org

Current NASSPDA Policies

  1. Board Governance
    1. Voting Procedures of the Board:
      • The Board consists of 7 members. [1/20/08]
      • All Board Members have one equal vote. [1/20/08]
      • A deciding simple majority of 4 will be applied to most issues. [1/20/08]
      • A super majority of 5 for specific pre-determined issues will be required. [1/20/08]
      • The Board will use Yahoo group polling for all voting by the Board done via email. The results of such votes will be included in the minutes of the next meeting including any relevant discussion. Yahoo polls will not, as a regular matter, be used for voting on financial matters unless they are a matter of urgency and need to be decided before the next scheduled board meeting. Votes to spend more than the lesser of $100 or 25% of our liquid assets require approval by at least 5 Board members. [3/02/08]
      • All polls shall be set up as open polls. The Board reserves the right to hold a closed vote. [4/27/08]
      • The agenda for a scheduled Board meeting shall be posted at least 4 days prior to the date of the meeting. An item that does not appear on the posted agenda cannot receive a final vote at the associated meeting unless: [1/20/08]
        1. all Board members are in attendance [1/20/08] AND
        2. at least 5 Board members approve the new item. [1/20/08]
    2. Ad Hoc Term Limits for Initial Board:
      • All Board Members stated that they understand their obligation to the community. [1/20/08]
      • The Board will strive to accomplish at least a skeletal structure for a constitution and by-laws, which will contain the following:
        • Rules of Membership [1/20/08]
        • Structure and Rules of the Board [1/20/08]
        • Process and Rules for the Election of Board Members [1/20/08]
        • Procedure to Amend those Rules [1/20/08]
      • If the Board fails after a two-year period to complete the tasks listed above, it will resign and hold new elections under the same rules that were applied to the initial election. [1/20/08]
  2. Definition of North America for NASSPDA purposes:
    • Any political or geographical region that is identified as part of the North American continent by an official public source. If an individual lives in a geographic region that could be considered part of another continent as well as North America, we would expect individuals to belong to only one regionally defined membership organization of same-sex partner dancing. [3/02/08]
  3. Sanctioning of Competitions and Authorization of Championship Titles:
    • Policies concerning the sanctioning of competitions and authorization of championship titles can be found at: Sanctions
  4. Privacy:
    • As a matter of policy, NASSPDA will never give out our mailing list, including any list of members that is created. We will consider sending information to our members under conditions yet to be determined, but we will not share membership lists with other individuals or organizations. [3/02/08]
  5. Transparency of Governance:
    • Any item announcing specific Board policy should include the names of all Board members. This would include letters offering to sanction competitions. [3/02/08]
  6. NASSPDA Calendar:
    • NASSPDA will maintain a calendar of North American competitions. [2/03/08]